MedRecords-660x330

KEY BENEFITS OF MEDICAL RECORDS SCANNING

There are many benefits associated with the digitization of paper medical records. Whether or not your organization is using or considering a term purchase of an EMR (Electronic Medical Record) System, DMS (Document Management System) or just looking to clear up some valuable space currently being over-run with boxes of old documents, the digitization of your paper records is a critical step in realizing new financial and operational benefits.

The introduction of the Health Insurance Portability and Accountability Act (HIPAA) has made it far more critical to identify more viable solutions to address paper medical records and security issues. Managing paper medical records required a certain standardized set of practices in place for protecting medical privacy, and when and how this information could be shared. As a result there were key security concerns associated with paper medical records that needed to be addressed.

1. Paper records are often hard to track and locate. There is a greater chance that a document in the patients chart can be misplaced or even worst end up in a different patients chart.

2. Typically paper medical records are stored on shelves or an off-site storage facility. These type of environments are vulnerable to a number of security and preservation issues. This especially applies to areas of the country that are affected by tornados, hurricanes and severe flooding.

3. Faxing and copying paper medical records can potentially end up in a trash can or accidentally be transmitted to the wrong recipient or location. This creates a further security concern and the prospects become greater for identity theft.

4. There were many other security issues which included misfiled or misplaced medical records.

There are many other benefits of digitization. Medical offices can greatly improve on regulatory compliance, reduce labor costs, increase productivity around shared documents across all aspects of the organization (patient records, human resources, accounting etc. In addition reduce costs of storage and the retrieval of documents. Reduce cost of paper, paper clips, staples, folders, labels, printing, mailing, faxing and special delivery costs.

Currently if you only have paper files chances are that there is actually no disaster recovery capability in place. A catastrophic event could virtually cripple the practice. Most physicians operate their practices as cost centers and not profit centers. Office space is becoming more important as physicians struggle with overhead, and one way to shrink costs is by removing filing cabinets and shelves which allows for maximizing space for more patient volume.

I am often reminded of a story that was shared with me by a practice administrator for a large group of physicians who was trying to locate a patient chart. She announced to her staff that that the first person that could locate the chart was being treated to lunch that day “ Is a medical office the right place to be conducting a Treasure Hunt”.

9 comments

  1. With havin so much content and articles do you ever run into any problems of plagorism or copyright violation? My blog has a lot of exclusive content I’ve either created myself or outsourced but it looks like a lot
    of it is popping it up all over the internet without my permission. Do you know
    any ways to help stop content from being ripped off?
    I’d certainly appreciate it.

  2. Hi there, I enjoy reading through your article.

    I like to write a little comment to support you.

  3. Incredible! This blog looks just like my old one!
    It’s on a entirely different subject but it has pretty much
    the same page layout and design. Excellent choice of
    colors!

  4. This web site truly has all the info I wanted about this subject and didn’t know who to ask.

  5. There is only one answer: get the right intellectual property advice from specialist
    solicitors who can draw up a watertight and binding
    legal agreement. put your thumb on the battery door,
    slide it toward the bottom of the phone and lift the cover off.
    Once that was completed, I was able to disconnect the cable
    to the router and access the camera wirelessly with the tablet as well as my desktop system.

  6. I just like the valuable info you provide
    for your articles. I will bookmark your blog and test again right here
    frequently. I’m relatively sure I will be told many new stuff right here!
    Best of luck for the following!

  7. After looking into a number of the articles on your website, I truly appreciate your technique of blogging.
    I book-marked it to my bookmark website list and will be checking back in the near future.
    Take a look at my web site as well and let me know your opinion.

  8. I love it when folks come together and share ideas.

    Great blog, keep it up!

Leave a Reply

Your email address will not be published. Required fields are marked *

*